Specialist, Office Management

Overview:

Responsible for overseeing administrative functions, managing office operations, coordinating warehouse activities, and implementing in-kind employee benefits.

Description:

1. Financial and administrative management:

• Develop and manage office and administrative expense budgets.

• Oversee expenses related to office rentals, utilities, equipment, and procurement.

• Develop procurement plans, execute purchases, and process payments according to approved plans.

• Ensure accurate payment processing using SAP/ERP systems and prepare regular expense reports.

• Monitor inventory usage and perform periodic stock checks for office and warehouse supplies.

• Process warehouse-related payments and ensure effective utilization of resources.

• Prepare office expense reports.

2. Documentation and record management:

• Organize, classify, and archive documents according to regulatory standards.

• Maintain proper records of administrative transactions and updates.

3. Employee Benefits and Event Coordination:

• Implement employee benefit programs, including holiday gifts and office supplies for new hires.

• Support expatriates with work permits and residence cards (if any).

• Assist in planning and executing internal company events.

• Supervise office cleaning staff to ensure a clean and organized workplace.

4. Performs other duties as assigned.

Background / Experience:

• Bachelor's degree in Economics, Business Administration, or related fields.

• At least 3 years of experience in a similar administrative role.

• Proficient in administrative processes, documentation, office management systems.

• Expertise in creating standard templates and formats.

• Strong knowledge of office software tools.

• Experience in event management is a plus.

• Fluent in English

Knowledge, Specific job skills, and Abilities:

• Expertise in office administrative procedures and equipment management.

• Exceptional organizational, document management, and customer service skills.

• Proficient in time management, problem-solving, and task prioritization.

• Strong communication and teamwork abilities.