Site Admin - HR

Duties and responsibilities:

I. Admin-HR

• Organize and maintain personnel records

• Update internal databases (e.g. record annual, unpaid, sick or maternity leave)

• Prepare HR documents, like employment contracts and new hire guides

• Process new starters, including preparing offer documentation and updating relevant databases

• Revise company policies

• Answer employees' queries about HR-related issues

• Conduct monthly payroll

• Arrange travel accommodations and process expense forms

• Participate in HR projects (if any)

• Produce daily/weekly/monthly reports and summaries of work, as requested by the Managers

• Manage telephones and express delivery

• Manage site office stationery and drinking water supplies

II. Document control

• Create systems to manage project documents

• Ensure that all documents are up to date

• Check for accuracy and edit document files

• Create templates for future uses

• Maintain confidentiality around sensitive information and terms of agreement

• Train employees on how to use and access the documents on NAS server

• Develop procedures so that they are standardized

• Communicate and collaborate with project manager, site manager and departments managers

• Specifically:

- In charge of Document Controller system and procedure

- Control all incoming and outgoing document of Construction team, HSE team, QA/QA team, MEP team, Design team, QS team (including: contract, addendum, contract liquidation, official letter, site instruction ...)

- Collect, scan and upload it in NAS server, store documents and sort it by hard file

- Provide all documents following Auditor's request

- Control outgoing letters (clients and subcontractors) & update in NAS server

III. Planning

• Respond to emails on behalf of the construction departments.

• Check Official letters, Site Instruction of all departments as requested by each department manager.

• Coordinate with Accounting and QS department regarding construction/safety department supplies ordering and payment

• Confirm quantity and make payment for indirect work supplier/subcontractor

• Find new indirect work supplier/subcontractor, gather/compare quotations, draft contract/liquidation

• Assist and participate in monthly transfer fund budgeting

• Track/follow monthly costs and report to the manager

• Other duties as required.

• University Degree in related majors.

• Good communication English skills due to working with foreign managers.

• Strong computer skills in Microsoft Office especially Excel.

• Very detail-oriented.

• Active, hardworking, enthusiastic, and networking with people.

• Ability to work in team as well as independently.

• Great organization and time management skills.