Service-Learning & CAS Secretary (Maternity Cover)

Division: Middle/High School

Position: Service-Learning & CAS Secretary (Maternity cover)

Reports to: Service-Learning & CAS Coordinator

Working hours: Monday-Friday, 8:00am-5:00pm

Working term: From February 3 to June 11, 2025

HOW TO APPLY:

Interested candidates are invited to submit their applications through the school recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=

Please note that only applications submitted via this portal will be considered.

Summary of the Position:

The UNIS Hanoi Service-Learning & CAS secretary is responsible for administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS program. The Service-Learning Programme at UNIS Hanoi is central to our Mission and Guiding Principles and is firmly embedded in both Curricular (MYP & DP) and Co-Curricular learning. Students engage in a structured process of: investigation, planning, action, reflection and celebration. This takes place during subject classes, interdisciplinary units, grade-level trips, meetings, and Service-Learning lessons within the school day; as well at other times including after-school, weekends, and overnight events, visits, and trips. In Grades 11 and 12, Service-Learning forms part of their IBDP CAS (Creativity, Activity & Service) programme and is part of all students' high school experience. UNIS Service-Learning & CAS collaborates with over 30 partners within our wider community including non-profits, social enterprises, governmental agencies, experts, local schools, NGOs, and orphanages. Students/Student Groups engage with service-learning partners in connection to service, action, and global citizenship.

Responsibilities:

● Logistics management

• Prepare supplies/materials and make procurement orders for service-learning events, classes, and trips

• Schedule all Service-Learning/CAS events on school calendars

• Coordinate equipment, facilities, tech/operations requests, and referees for the successful running of events

• Make all event-related food/beverage arrangements

• Support the Service-Learning team in monitoring budgetary concerns

• Create and manage chat space/email lists and groups relevant to the service-learning programme

• Liaise with the Operations Department to arrange event set-up/take-down for all events

• Work with the Advancement Office to provide photos, articles and other correspondence

● Trips & Events:

• Register students and send communication to students and families

• Manage all transportation associated with trips through communication with Transportation Coordinator

• Communicate with teachers, students and parents/guardians regarding all trip information (field trip forms, email updates, etc.)

• Work with teams to evaluate trips on an annual basis

● LMS & SIS (Veracross/ Toddle)

• Liaise with Grade Level Teams to organise progress checks for CAS requirements and ensure students meet the graduation requirements.

• Monitor the CAS progress of students through Veracross/Toddle

• Provide Veracross/Toddle assistance to students and teachers

• Prepare class and event rosters on Veracross

● Record keeping

• Maintain records to help students to identify personal and ATL goals for CAS and Service-Learning

• Monitor the range and balance of CAS engagements undertaken by individual students

• Read and respond to CAS diaries/journals

● General Management

• Provide administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS programme

• Maintain the UNIS communication hubs and website information associated with the activities of Service-Learning Office and the CAS programme

• Assist with the development of the Service-Learning Handbook

• Assist with the distribution, collection, maintenance, ordering and inventory of all equipment and materials for Service-Learning/CAS activities.

● Other responsibilities as delegated by Supervisor

Key Competencies:

i. Education

• Undergraduate degree in English, Communications or Social Work

ii. Experience

• 3+ years’ experience in a similar role, preferably in large organisation

iii. Technical knowledge

• Above-average proficiency in written and spoken English

• Customer service orientation

• Knowledge of community services

• Organization and time management skills

• General knowledge of economic, legal and political issues

• Proficiency in MS Office and database management programs, knowledge of web tools