Senior Program Coordinator

Please submit your application at: https://icmp.bamboohr.com/careers/250

Only applications submitted through bamboohr shall be processed.

1. Supports the Program Manager (Vietnam) in project planning, coordination and reporting

- Contributes to the planning and facilitates the timely delivery of the activities of the Program;

- Contributes to the writing of meeting minutes and following up on actions to be taken with regard to decisions adopted;

- Supports the production of timely and accurate reporting for the Program.

2. Supports government relations and public engagement activities

- Contributes to the monitoring, research and analysis of legal and policy developments related to the issue of missing persons;

- Facilitates and coordinates the project regulatory approval process in Vietnam including the writing and submission of project related documents;

- Facilitates the host state agreement or similar mechanisms for ICMP’s official local presence in Vietnam;

- Facilitate, as appropriate, the participation of national government representatives, other international organizations, as well as civil society, technical experts or other partners and stakeholders.

3. Provides support and works closely with the Program Manager (Vietnam) on activity implementation;

- Navigates local procedures at the collaborated Vietnamese government institutions to facilitate the implementation of the project activities;

- Aids in the application of ICMP procedures for the implementation of project activities;

- Provides overall administration and logistics support for the implementation of the project, such as:

- Arranges contracts for meeting venues, translation, catering, interpretation, and other support services;

- Arranges ground and air transportation, hotels, invitations, visas, and other event details for project events in Vietnam or The Netherlands;

- Handles overall event management for large meetings

- Drafts official documents, emails and represents ICMP at events and community engagement sessions as delegated by the Program Manager;

- Contributes to the English – Vietnamese translation of project documents;

- Contributes to the review, update and maintenance of ICMP logistics, procurement, travel and office management policies and procedures.

- Other related duties as assigned.

Please submit your application at: https://icmp.bamboohr.com/careers/250

Only applications submitted through bamboohr shall be processed.

1. Supports the Program Manager (Vietnam) in project planning, coordination and reporting

- Contributes to the planning and facilitates the timely delivery of the activities of the Program;

- Contributes to the writing of meeting minutes and following up on actions to be taken with regard to decisions adopted;

- Supports the production of timely and accurate reporting for the Program.

2. Supports government relations and public engagement activities

- Contributes to the monitoring, research and analysis of legal and policy developments related to the issue of missing persons;

- Facilitates and coordinates the project regulatory approval process in Vietnam including the writing and submission of project related documents;

- Facilitates the host state agreement or similar mechanisms for ICMP’s official local presence in Vietnam;

- Facilitate, as appropriate, the participation of national government representatives, other international organizations, as well as civil society, technical experts or other partners and stakeholders.

3. Provides support and works closely with the Program Manager (Vietnam) on activity implementation;

- Navigates local procedures at the collaborated Vietnamese government institutions to facilitate the implementation of the project activities;

- Aids in the application of ICMP procedures for the implementation of project activities;

- Provides overall administration and logistics support for the implementation of the project, such as:

- Arranges contracts for meeting venues, translation, catering, interpretation, and other support services;

- Arranges ground and air transportation, hotels, invitations, visas, and other event details for project events in Vietnam or The Netherlands;

- Handles overall event management for large meetings

- Drafts official documents, emails and represents ICMP at events and community engagement sessions as delegated by the Program Manager;

- Contributes to the English – Vietnamese translation of project documents;

- Contributes to the review, update and maintenance of ICMP logistics, procurement, travel and office management policies and procedures.

Other related duties as assigned.

* Benefit

This is a project funded position under Vietnam Project with initial funding until 30 September 2025 with a competitive base salary at the Local Professional (LP) level on the ICMP Vietnam salary scale - a total annual pay of USD 39,820, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependent. The position is not eligible for applicable expatriate benefits. For more details, please see the ICMP website.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel this recruitment without notice, or may decide to offer a position with different duties and/or contract length.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant