Senior HR Officer (Recruitment & Training)

Job Overview:

Senior HR Officer is mainly responsible for recruitment and non-academic training functions and assists HR & Admin on other projects in a professional manner for the purpose of retaining satisfaction from internal clients.

Responsibilities and Duties:

Recruitment

• Execute recruitment for assigned positions in compliance with headcount plan and School policies and support the team in other recruitment activities;

• Work with outsourcing company if needed for staffing requirement;

• Conduct research to map our markets and generate candidate names and target profiles;

• Build up profiles of passive and prospective candidates and develop them into active;

• Work directly with Line Manager to finalise job descriptions and provide consultancy to maximize attractions and match with recruitment budget;

• Collaborate with hiring managers to identify staffing needs and ensure timely filling of vacancies;

• Manage all existing recruitment channels and proactively seek for ways to broaden candidate pool;

• Act as the main contact between candidates and Schools and ensure Schools professionalism image during all stages of recruitment, including invitation, interview and post-interview;

• Upon request provide timely advice on compatibility between applications and academic vacancies;

• Take charge of the implementation of employer branding activities;

• Continually contribute to knowledge base of HR by providing up-to-date practices collected through stages of recruitment and propose solutions to promote employer brand identity;

• Propose competitive offers through a thorough understanding of compensation and benefits;

• Follow up related administrative tasks (payment/ refund/ etc.);

Training (non-academic)

• In charge of induction plan for academic and non-academic new comers;

• Implement annual training plan for non-academic staffs by searching for/ liaising with internal/ external providers and coordinating internally for registration, participation and post-training evaluation;

• Follow up related administrative tasks (contract, setup, payment, act);

• Evaluate the effectiveness of training initiatives and make recommendations for improvement.

Expat formalities:

• Be responsible for collecting required documents and preparing applications for expat formalities (work permit, TRC, visa, etc.);

• Coordinate with related parties to manage all aspects of expatriate formalities, including visa processing, work permits, and immigration requirements.

• Collaborate with relevant government agencies and external vendors to ensure compliance with local regulations.

• Assist expatriate employees with relocation logistics and support their integration into the organization.

Employee relation

• Record and respond to staffs’ enquiries in a professional and timely manner, or escalate the issue and propose proper solutions to Line Manager;

• Conduct investigations and administer progressive discipline policy and procedures as directed by Line Manager;

• Facilitate departure process of voluntary resignation, which involves exit interviews or other informal discussions;

• Consult and provide timely advices to Manager or higher level for the purpose of compliance with labour laws, school and HR policies;

• Coordinate to organize company events/activities (as assigned) which are under HR & Admin’s function.

HR Systems

• Manage HR System (if any)

And other tasks assigned by Line Manager.

Qualifications:

Education:

• University degree in Human Resources, Pedagogy or equivalences

• Excellent English communication, both verbal and written

Experience:

At least 3-year-experience at similar role

Skills:

• Interview (competency-based)

• Presentation & training

• Microsoft computing skills

• Problem solving

• Time management

• Teamwork

• Communication

• Consulting

Personalities:

• Innovative, open to changes and willing to learn

• Reliable

• Sociable

Others:

• Professional appearance

• Knowledgeable of HR general functions

• Updates on Labour laws and labour-related regulations

• Understanding of school operation