Senior C&B Specialist

Principal Accountabilities

1. Payroll management:

• Process payroll timely, accurately, and ensure compliance with relevant regulations and internal guidelines.

• Ensure all employee information is up-to-date and correct.

• Produce and prepare payroll/headcount reports as required.

• Maintain detailed and accurate attendance logs for all employees.

• Handle all questions and concerns from employees regarding C&B payments.

• Participate in other C&B assignments and HR projects as needed.

2. Personal Income Tax (PIT) management: (included but not limited to) complete monthly PIT declaration report to Tax Dept; perform PIT finalization on a yearly basis.

3. Social, Health, and Unemployment insurances management: (included but not limited to) any updates with full cycle from registration for new employees to closing for leavers.

4. Labor book & statutory reports management:

• Prepare and manage all mandatory labor reports.

• Ensure compliance with all labor regulations and maintain accurate labor books.

• Update/manage Labor Internal Regulations or Collective Agreements as required.

5. Labor contract management:

• Update labor contracts as required to reflect any changes in company policies or labor laws.

• Create annexes to labor contracts when needed to address specific terms, amendments, or additional agreements.

• Prepare and manage contract renewal process as requirements.

• Ensure accurate and secure keeping of all labor contracts and employee related documents.

6. HR system and employee profile management:

• Ensure that all employee data is accurate and up-to-date.

• Maintain comprehensive records and personnel files for all employees.

• Maintain off-boarding policies and procedures.

7. Benefits administration: (included but not limited to) private healthcare programs, annual medical checkups, free products and company specific benefits.

8. Preparation of C&B related reports:

• Prepare regular C&B-related reports, including monthly, quarterly, and annual summaries.

• Ensure reports are comprehensive, accurate, and submitted in a timely manner.

• Prepare ad-hoc reports as required.

Qualification and Experience

• Bachelor’s Degree in relevant field

• At least 6 years of hands-on C&B experience, ideally within companies with a size of 400-500 headcounts.

• Strong understanding & knowledge of Vietnam labor market, labor law, PIT law, Social Insurance Law and other related regulations.

• Experience in using payroll software.

Skill Sets & Personal Attributes

• Good level of English proficiency.

• Good command of Microsoft office (especially Excel).

• Strong analytical and problem-solving abilities.

• Customer service mindset, mature, careful, and result-oriented.

• Communication and interpersonal skills.