Senior Advisor, Family Service

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 123rd globally and 10th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

- Competitive VND salary (plus allowances) starting from VND33,014,000 depending on proven track record in meeting all the key selection criteria.

- 13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.

- Generous annual leave, career leave and public holidays (Christmas and Tet Holidays)

- Professional development and career advancement

- Access to state-of-the-art facilities and resources

- A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

YOUR ROLE

The Family Connect team delivers inclusive service and support for the RMIT Family/ Guardian Community and works in collaboration with other departments to develop a family program with the goal to connect families and guardians of RMIT current students with information, resources and opportunities to support their students and ensure their students’ success.

The Senior Advisor, Family Service delivers quality advice, timely responses, complex issue resolution and case management to families/ guardians of RMIT current students, including families of local and international students. The Senior Advisor, Family Service is an experienced professional who is expected to take strong interest in educational supporting services with high standard.

KEY ACCOUNTABILITIES

1. Provide quality advice, timely responses, complex issue resolution and case management to families/guardians of RMIT current students, including families/ guardians of local and international students in accordance with University policies and processes. Support families in navigating University resources through the approved communication channels.

2. Coordinate with the Academic Registrar’s Group and the Legal team in the development and update of policies and processes relating to families, including privacy release, unsatisfactory academic progress, third-party complaints, student billing, etc.

3. Coordinate with a wide range of internal stakeholders to provide clear and timely responses to family enquiries. Maintain broad familiarity and timely updates on knowledge about relevant University areas so that related family enquiries can be addressed accurately and transparently.

4. Master RMIT student record system, administrative systems and service management platform to perform case management.

5. Work closely with Student Connect Student Advisors and Senior Student Advisors to manage related student-family enquiries.

6. Receive feedback from families and provide it to relevant University stakeholders, including Academic Schools, student services and Operations Portfolio. Provide the Manager, Family Connect and the Coordinator, Family Support with family enquiry and feedback patterns for recommendations to address them with proactive family communications and engagement efforts.

7. Make referrals to Academic Registrar’s Group Third-party Complaints in accordance with the Third-Party Complaints Procedure.

8. Actively contribute to the design and implementation of the family support program including communications, events and activities (Family Day, Family Weekend, Parent and Family Orientation/ Welcome Event, etc.)

9. Lead or participate in team projects to enhance the experience of families.

10. Actively contribute feedback and improvement suggestions to the review of administrative processes in Family Connect team meetings or cross-unit discussions. Demonstrate the student-centered and innovative approach to continuously creating unique student and family experiences and innovations.

11. Perform other tasks as assigned by the Manager, Family Connect.

KEY SELECTION CRITERIA

1. Bachelor’s degree in a relevant discipline.

2. At least 2 years of experience in a customer service role where the expectation was to deliver high levels of customer service across a broad range of service areas, preferably in an educational environment.

3. Demonstrated ability to deal with sensitive and challenging situations in a professional and diplomatic manner; Ability to perceive and manage the emotions of one's self and others.

4. Demonstrated complex issue resolution and decision-making skills, including the ability to source relevant additional information.

5. Ability to build and maintain effective relationships in a culturally diverse environment utilising strong interpersonal communications skills;

6. Demonstrated professional and communicative maturity.

7. Fluency in Vietnamese and high proficiency in professional English; Ability to convey complex information, ideas and concepts clearly and efficiently to a variety of different audiences.

8. Demonstrated ability to work flexibly and efficiently as a member of a team in a high-volume customer-focused environment. Ability to prioritise workload to meet deadlines and service expectations.

9. Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence –Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).

More information about the role can be found HERE.

ENGLISH PROFICIENCY REQUIREMENT

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

HOW TO APPLY

Please click on the ‘Apply Now’ button.

Applications Close:

26 Nov 2024 11:59 pm