Receptionist/ Administrative Assistant

Responsibilities:

• Handle call-in general enquires, and transfer calls

• Attend to walk-in visitors and ensure tidiness of meeting rooms and reception at all times

• Administer incoming and outgoing mails, documents, and courier services

• Maintain office equipment, stationery inventory and ordering office supplies at approval

• Coordinate with staffs in daily work

• Manage petty cash

• Provide administration support in some office management and accounting work

• Assist with invoices, contracts and/or agreements with suppliers

• Assist to review invoices reviewed by the Billing Partners

• Assist to gather payment requests/reimbursements

• Assist to apply for work permit/practice license/visa for foreign lawyers

• Update databases including annual leave record, membership, suppliers …

• Assist to prepare documents on trade union and to organize some trade union activities

• Search documents/Translate documents when required

• Scan/photocopy and printing of documents if required

• Prepare for events (including “happy Friday”)

• Any other ad-hoc duties as assigned

Job Requirement:

• University Degree

• Minimum 3 years of administrative experience

• Computer literacy (Word, Excel, PDF, PowerPoint, etc.)

• Good interpersonal skills

• Good communication skills

• Pleasant disposition, independent, ability to multi-task

• Good coordinating and teamwork skills

• Willing to work hard and under pressure

• Speak and write English and Vietnamese fluently

***Benefits:

• Competitive salary and bonus

• Medical benefits

• Opportunity to work in an active, creative, highly responsible and independent environment

If you are interested in the position, please email your CV to Ms Giang as soon as possible, by 20 December 2024 at the latest.