Receptionist

Key Roles and Responsibilities

• Serve visitors by greeting, welcoming, directing, and announcing them appropriately.

• Perform receptionist tasks, including answering and directing calls, managing meeting room bookings, and ensuring the reception area is organized, presentable, and well-stocked with necessary supplies.

• Handle incoming and outgoing mail and courier services efficiently.

• Manage and assist with day-to-day general office administration, operations, and coordination.

• Replenish snacks daily, monitor supply levels, reorder when appropriate, and update purchase records.

• Distribute stationery to new joiners and maintain stock inventory.

• Assist in online sourcing for office purchases, including compiling quotations.

• Assist with office asset labeling and tagging.

• Collaborate with team members on Wednesday tea break planning and arrangements.

• Provide administrative and secretarial support, including Vietnamese/English translation, logistics arrangement for business trips, and organizing Company/department events.

• Manage office premises, including utilities, broadband, meeting rooms, and vendor management.

• Manage office supplies such as stationery, furniture, and pantry items.

• Prepare workstations and supplies for new hires.

• Manage rental plants to ensure they are in good condition.

• Update the internal contact list as needed.

• Assist in establishing a standardized administrative management system and optimizing work processes.

• Coordinate events, including agenda development, venue reservation, preparation, and distribution of supporting materials.

• Undertake special assignments and ad-hoc tasks assigned by management.

• Minimum Bachelor’s Degree in any field, with at least 1 year of relevant experience in administration.

• Well presented. Good interpersonal skills and proficient in English and Vietnamese (both written and oral) for communication with expatriates and external guests.

• Demonstrate ability to manage complex schedules, requests, and environments, with a high degree of multi-tasking and time management capability.