Purchasing Manager

Job Summary

The Marketing Procurement Sourcing Manager plans, sources, selects, and negotiates with suppliers to ensure that performance meets requirements in a cost-effective manner for the Marketing Category (Below the Line). The role includes influencing internal stakeholders on demand management, source selection and vendor strategies; negotiating the best overall commercial arrangement with suppliers, developing and maintaining relationships with vendors/suppliers for long-term contracts.

Job Responsibilities

Planning

• Engage with key stakeholders in the early stage of the sourcing process to ensure a complete alignment of objectives and expectations.

• Lead to the team to forecast on future demand and place orders in a timely fashion based upon vendor lead-time.

• Regular communicate with stakeholders to update on any changes and adjust the plan accordingly.

• Participate in budget development of the company to support strategic goals.

Strategic Sourcing & Category Management

• Conduct spend analysis activities to identify opportunities for spend consolidation in order to look for cost savings possibilities.

• Work with end-users to understand business requirements and constantly look for opportunities to rationalise demand across the business

• Ensure each of category/sub-category manager in the team conduct market analysis to understand the market size, scale and suppliers' capabilities of their assigned categories.

• Work with Sourcing staffs to document category historic spend and the total cost of ownership (TCO) for key category products and services to identify savings opportunities within assigned Sourcing category.

• Responsible for negotiation of best possible cost service guarantee and develop "win-win" strategies that achieve sustainable relationships with suppliers.

• Develop Service Level Agreements with contracted suppliers to promote an environment of continuous improvement and innovation.

• Formulate effective sourcing strategies that accomplish performance and savings goals, anticipate potential threats or opportunities, and are consistent with department goals and policies.

• Forecast and manage all the sourcing risks, especially risks when inducing new suppliers

Contract Management

• Facilitate contract execution with key category suppliers to ensure that required terms and conditions are included and that contract termination dates are tracked and managed.

Supplier Management

• Monitor the supply base and lead the team to continuously look for opportunities to rationalise the number of suppliers.

• Develop a supplier management program with key suppliers including metrics, performance goals and improvement initiatives.

• Cooperate with Transactional team for proposed list for supplier evaluation.

• Review the results and propose action with low performance suppliers. Prepare back-up supplier within 03 months after evaluation result.

• Segment the suppliers into different groups based on their characteristics and identify strategies to manage relationship with those suppliers accordingly.

Procedure Compliance

• Ensure the team comply Procurement Policy and SOP with no violation on company procedure

People Development

• Leverage management experience to build skills in collaboration and working effectively with cross functions members to deliver the goals successfully.

• Provide training session for process/policy updates to all staffs, on-job coaching to new staffs and guidance to under-performed staffs.

• Promote team bonding and engage team members to work and co-operate with others effectively in order to achieve strategic goals and business plans

• Bachelor’s degree in Business Administration, Operations Management and/or preferred to be major in Supply Chain, Procurement.

• 5+ Years experience in team leading roles in administration or procurement for Sales and MKT function

• Good time management - able to make timely decisions that can create real savings or cost avoidance

• Good teamwork - able to work cross functional team effectively

• Influence and persuasion skills

• Proven leadership ability and excellent interpersonal skills

• Self-motivated and result-oriented"

• English proficient

• Proficient in MS Office: Excel, Power Point and Word

• Able to understand procurement / inventory management system

Procurement Competency framework:

• Spend Analysis

• Contract Management

• Supplier Management & Development

• Specification Development and Evaluation

• Tender/Bid Evaluation

• Category Management

• Demand Management

• Market Analysis

• Strategy Development