Project Coordinator - German Career Bus 2025

Job Purpose:

We are seeking an enthusiastic and proactive Project Coordinator to manage and oversee the German Career Bus project in Viet Nam. This role involves connecting German organizations with Vietnamese audiences, coordinating project logistics, and ensuring the project meets its milestones. The Coordinator will work closely with German and Vietnamese stakeholders, ensuring smooth communication and successful project execution.

Key Responsibilities:

Planning and coordination

• Work closely with organising German organisations to develop a detailed activity plan for the German Career Bus, to be approved by the German Embassy in Ha Noi, including bus route and side event calendar, in alignment with the overall concept of the Career Bus;

• Develop detailed workplan and budget plan based on the approved activity plan;

• Contribute to the concept development for side events of the organisers, in alignment with the overall concept of the Career Bus;

• Coordinate project activities, including event planning, scheduling, and logistics;

• Guide and give orientation to the local event teams in the presentation and implementation of side events;

• Contribute to the marketing and communication strategy for the German Career Bus project, in close collaboration with communications focal points from organisers;

Administration

• Work closely with focal points from organisers to seek approval from relevant authorities regarding organisation of side events at respective provinces/cities;

• Oversee project timelines and ensure that all milestones are met on schedule; Prepare bimonthly activity progress and financial reports;

• Document and keep a record of project activities;

• Recruit, oversee and coordinate sub-contractors (e.g. for renting vehicle, building cube, event support, media work);

• Monitor project budget closely, ensuring transparent, efficient and proper use of the budget;

• Maintain meeting minutes and project reports;

Liason

• Act as the primary point of contact between organizing German organizations and local partners, facilitating collaboration and understanding;

• Develop and maintain partnerships with German organisations, sponsors and other businesses;

Others

• Identify and resolve any issues that arise during the project, ensuring a successful experience for all participants;

• Other tasks as required.

Requirements:

• Bachelor’s degree in Project Management, Education, Business, or a related field;

• Proven expertise in project management, with prior experience in coordinating and managing complex projects with focus on education sector;

• 5 years of experience in similar positions;

• Experience in project planning, design, report writing, monitoring and evaluation of the projects;

• Excellent interpersonal and communication skills with the ability to connect diverse stakeholders;

• Strong organising skills, self-motivated, proactive, and detail-oriented;

• Good ability to communicate in Vietnamese and English (both oral and written); proficiency in German is an advantage;

• Flexibility to travel within Viet Nam as required by project activities.