Procurement Assistant Manager

The role exists to assist all business industries in Vietnam to provide a sourcing and procurement activities and ensure meeting all requirements of customers based on the agreement to be signed between Linfox and customers.

Key Result Areas and Accountabilities:

Safety

• Ensure always adhere to occupational health & safety policy, health and safety procedures and legislative requirements

• Ensure safety is a first agenda item work schedule.

• Initiate actions to improve health and safety within area of responsibility.

• Apply, deploy all the regulations on company’s HSE, code of conduct in all cases, business contracts

Process

• Conduct sourcing and procurement activities for business

• Evaluate supplier capabilities to ensure they can produce quality products/services on time at the lowest possible cost

• Collect and maintain supplier performance information from both internal and external customers to ensure the satisfaction of provided services

• Improve continuously to cost, quality and delivery

• Ensure the payment terms and processes and policies are followed strictly

• Uphold all compliance requirements by ensuring that all company policies, procedures and relevant legislative requirements are adhered to

• Ensure adequate procedures and controls are in place to maintain the accuracy, honestly and positive of reported data, provided services and business contract

• Take initiative in problem solving on delivery and quality matters

• Negotiate and manage mutually agreeable contracts and master supplier agreements

Financial

• Conduct financial analyst of prospective suppliers to ensure viability as a long-term reliable source of services and products

• Ensure all payment term and processes are complied

• To submit accurate and timely KPI reports as required by User/Client as per deadline set.

• Cooperate completion of all operations expense forecast, yearly budget planning as schedule

• Indentify improvements in procedures and policies that will lead to increase in productivity and efficiency or reduce in cost

Project

• Assist in new project in all industries, rates review, rise & fall rate adjustments etc

• Provide support to new project in procurement sourcing and needs.

People

• Ensure understanding and compliance with Linfox policies.

• Maintain positive relationships with managers, colleagues and external contacts to work effectively and facilitate achievement business unit targets.

• Deal effectively with queries in a professional, efficient and helpful manner.

Customer

• Fulfillment of customer’s distribution requirements in a manner of accuracy, timely and quality.

• Identify/understand customer needs, demands and market challenges.

• Maintain positive relationships with customers to facilitate achievements of objectives and targets.

• Deal effectively with queries from both internal and external customers.

• Timely, accurate, quality in provided services.

Reporting

• Provide the relevant information and analysis of the procurement reports to enable effective management of cost and budgetary control and effective decision making.

• To liaise with the customers to finalize procurement requirements.

Managing

• Manage all Repair & Maintenance works of nationwide:

- Maintenance work for all warehouse at all Site.

- Coordinate with related teams to ensure Client's requirements & optimize inventory.

• Manage procurement work of building new warehouse and setting up new project:

- Prepare tender documents for Bidding opening.

- Qualify Contractor and negotiate Contract conditions.

- Support team members for preliminary work in order to available for any urgent works.

- Support related team to solve problems related to project.

• Supervise and manage the daily tasks of Procurement Officer:

- Review price from purchasing work for: material, PPE, spare part, CCTV, toll fee, token,

stationery, fire extinguish, IT equipment, MHE equipment, team building, hamper,

Christmas & mid-Aug gift, health checking, first aid kid, material for covid…

- Follow and support him/her to keep up the schedule for ensuring project timeline.

- Give solution for solving issues.

• Support for tender of construction/modifying warehouse:

- Understand the requirement of project and planning work need to be done for project.

- Co-working with operation, commercial and supplier for Site survey.

- Support Tender team to find the best solution and the best price for winning project

bidding.

• Buying and selling/disposal equipment at all Site: car, ute, prime mover, trailer, Combilift,

spare part…

• Conduct the Induction for new colleague.

Other procurement task from the line manager

Qualifications and Experience

• Master of Business Administration. Bachelor of Engineering.

• Extensive ‘hands on’ experience in warehouse/transport/logistics operations

• Good computing skills (Microsoft Office, SAP).

• Fluent in English

Key Competencies

• Planning and organizing – plans and schedules effectively and maintains effective controls and attention to detail to ensure timely delivery of outcomes

• Customer Focus – identifies and responds to customers’ needs and ensures quality of service standards are met

• Relating and Networking – establishes effective long-term relationships and develops and maintains a network of contacts

• Specialized knowledge - Applies, maintains and improves on in-depth specialist knowledge

Analytical Thinking

• Makes logical, rational and well-reasoned judgements

• Recognises how issues may be part of a larger system or process

• Appropriately applies relevant technological resources to achieve work objectives

Personal

• Teamwork and Diversity – works toward common goals in an open and collaborative and inclusive manner

• Outcome Orientation – sets and meets challenging objectives, initiates action and commits to clear outcomes