Operations Intern

We are seeking a highly motivated and organized Procurement Intern to support our dynamic procurement team. This role offers a fantastic opportunity to gain practical experience in various aspects of the procurement process, from goods receiving and inventory management to payment processing. The ideal candidate will be detail-oriented, possess strong communication skills, and have a keen interest in developing a career in procurement or supply chain management.

Schedule: Part-time (2 days per week, flexible schedule possible). This position will support the procurement officer and report to the Operations manager.

RESPONSIBILITIES

Goods Receiving:

● Receive incoming goods and verify them against purchase orders.

● Inspect items for damage, quantity discrepancies, and quality issues.

● Ensure proper documentation of received goods.

● Coordinate with the warehouse team for storage and organization.

Inventory Management:

● Assist in maintaining accurate inventory records.

● Monitor stock levels and identify potential shortages.

● Track the movement of items in and out of the warehouse.

● Support physical inventory counts and reconciliation.

Payment Processing

● Assist in verifying invoices against purchase orders and receiving documents.

● Support to prepare payment requests and ensure timely processing.

● Support to maintain accurate records of payments and transactions.

● Assist with vendor communication regarding invoices and payments.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties assigned by the manager to meet the ongoing needs of the organization.

PREFERRED QUALIFICATIONS AND SKILLS

● Bachelor degree or undergraduate student in Business Administration, Supply Chain Management, or a related field.

● Strong organizational and time management skills.

● Excellent attention to detail and accuracy.

● Proficient in Microsoft Office Suite (Excel, Word).

● Effective communication and interpersonal skills.

● Ability to work independently and as part of a team.

● Previous experience in procurement or inventory management is a plus.

Benefits:

● Gain valuable experience in a fast-paced procurement environment.

● Develop practical skills in inventory management, payment processing, and goods receiving.

● Work alongside experienced procurement professionals and learn industry best practices.

● Flexible work schedule to accommodate academic commitments.

● Potential for future career opportunities within the company.

Commitment to Child Safety at Dwight School Hanoi

At Dwight School Hanoi, the safety and well-being of our students are paramount. All employees are expected to fully embrace and adhere to our Child Protection and Safeguarding Policy, ensuring a secure and supportive environment for every student.

Belonging at Dwight School Hanoi

At Dwight School Hanoi, our focus on belonging is an intrinsic aspect of our identity. Anchored in Hanoi, we admire and honor Vietnamese values. We are conscious about embedding Vietnamese culture, history, and language in the school and fostering close working relationships among all at Dwight School Hanoi.

The vibrancy of our school community is a reflection of the diverse backgrounds and experiences of our members. We endeavor not only to recognize but to celebrate these unique attributes. Equipped with insights and best practices from our global network, we aim to challenge and diminish any barriers to inclusion within our community. We champion a foundational principle: to create a safe and welcoming environment where every individual feels valued and can confidently express their authentic self each day.