Office Administrative

Key Responsibilities

• Organize the office layout and manage the procurement of stationery and equipment.

• Maintain the office environment and coordinate necessary repairs.

• Streamline office operations and establish effective procedures.

• Ensure timely invoicing and payment for all office-related expenses.

• Negotiate contracts and pricing with vendors, service providers, and for office leases.

• Assist in the recruitment and onboarding process for new employees.

• Address employee inquiries related to office management, including stationery,

hardware, and travel arrangements.

• Liaise with facility management vendors, including cleaning, transportation, and security

services.

• Plan and coordinate in-house or off-site events, such as parties, celebrations, and

conferences.

• Stay updated on organizational changes and business developments.

• Perform standard clerical duties as assigned, including faxing, copying, mailing, and

client communications.

• Collaborate with executive management and other departments to ensure alignment with

the company's mission, vision, core values, and objectives.

• Minimum of 1-2 years of experience in administrative or office management roles.

• Excellent verbal and written communication skills in both English and Vietnamese.

• Familiarity with departmental procedures and policies, with a proactive approach to identifying efficiency improvements.

• Strong planning, organizational, and project management skills.

• Practical experience in office management, corporate events, and expatriate immigration processes.

• Advanced proficiency in productivity tools, particularly the Microsoft Office Suite.

• Solid hands-on experience with MS Office applications.

Benefits:

• Compulsory insurance and premium insurance with Bao Viet

• Gym/ Gasoline allowance

• WFH 1 day a week

• Annual team building (depend on company KPI)

• Friendly team and convenient office

• Possibility to participate in office events,…