MICE Event Lead

1/ Conceptualize, plan, organize and execute major company local events including rallies, seminars and recognition events at big size of scale from 5,000 up to 10,000 participants

- Coordinate externally and internally for event schedule arrangement in 3-6 months ahead

- Consult with event owner to set event strategy, schedule, budget and risk management plan

- Event management: create innovative event concept; develop communication plan in Pre-event, Event & Post-event; budget control; event timeline control; assure an optimal guest experience during the event, managing all situations that develop

- Running other internal events

2/ Conceptualize, plan, organize and execute local rewarding trips

- Manage trip execution under planning & support from Special Event Manager

3/ Support team to organize major company overseas trip such as Leadership Seminar trips

- Coordinate externally and internally for logistic arrangement including attendee tracking, daily itinerary following up, event running & material support

- Complete operational tasks as assigned by Special Event Manager

4/ Build and maintain rapport with both internal and external customers

- Constantly contact and keep relationship with service institutions such as hotels, restaurants, travel agencies … to receive latest update on products, services, promotions for current and future uses.

- Constantly communicate with related departments to keep them up-to-date with company’s events (Materials, internal communication for staff)

5/ Documentation of events

- Produce accurate and timely weekly/ monthly report regarding event’s organization

- Keep clear and systemized records of expenditure.

- Maintain accurate costing sheets.

- Maintain and manage event asset

- Bachelor's Degree with 5-7 year working experience in MICE (Meeting, Incentive, Convention, Exhibition), event organizing, travel management and project management

- Strong experienced of managing oversea trips, able to travel frequently both domestically and internationally

- Creative in proposing new ideas for events.

- Good time management & customer-centric mindset

- Good communication skills in both spoken and written forms, both English and Vietnamese.

- Well-organized and detail-oriente, able to work under high pressure