Logistic Coordinator

Key duties and responsibilities

International Freight Management:

• Ensure factory order is ready time and contact forwarder to arrange shipment booking.

• Coordinate the transportation of goods through sea or air freight to ensure timely delivery.

• Coordinate with forwarder to book suitable sailing on sea freight booking and negotiate rates to optimize cost-efficiency on air freight booking.

• Monitor shipments in real-time and address any delays or issues that may arise.

• Communicate with suppliers and internal teams to ensure the orders are delivered on time

• Respond to any enquiry related to Logistics

Customs Compliance:

• Ensure adherence to import / export regulations, tariffs, and customs documentation requirements for every country

• Coordinate with forwarder / customs brokers to facilitate the smooth clearance of goods.

• Stay updated on changes in international free trade regulations / agreements and changes in duty tariffs.

Reporting:

• Maintain accurate records of vessel sailing, ETD and ETA of shipment booking.

• Coordinate with forwarder and internal teams to manage shipment booking and delivery to warehouse at destination.

• Provide weekly shipment report for internal teams visibility on all shipment bookings.

Documentation and Record-keeping

• Maintain organized records of shipments, invoices, and customs documentation.

• Ensuring accuracy of freight charges and approving forwarder invoice for payment.

Communication:

• To correspond with internal teams, forwarder and factories as required in a timely manner.

• Provide regular updates to stakeholders on the status of shipments and any relevant issues.

Qualifications and key skills

You will require good communication skills, good levels of numeracy and a strong attention to detail. Previous experience in customs procedures would be helpful.

Qualifications:

• Qualification in Logistics Field or proven experience in global logistics and international supply chain management.

• Strong knowledge of customs regulations, import/export procedures, and international trade compliance.

• Ability to work to deadline.

• Excellent problem-solving and analytical skills.

• Strong communication and negotiation skills.

• Ability to work in a fast-paced and dynamic global environment.

• Detail-oriented with strong organizational skills.

• Multilingual capabilities and cultural awareness are a plus.

Specialized knowledge:

• Knowledge of classification, international incoterms and origin rules are desirable.