Japanese Secretary

• Assist the General Director with daily administrative tasks.

• Prepare, organize, and maintain documents, reports, and presentations as requested.

• Schedule and coordinate meetings, appointments, and travel arrangements for the GD.

• Draft and respond to correspondence on behalf of the GD.

• Supplier Management:

• Maintain relationships with suppliers and vendors, ensuring timely delivery of goods and services.

• Monitor and manage contracts, renewals, and supplier performance.

• Handle procurement processes, including order placement and invoice management.

• External Relations:

• Serve as the point of contact for external stakeholders, including clients, partners, and government agencies.

• Manage communications and ensure that all external inquiries are handled promptly and professionally.

• Represent the company in meetings, events, and other official functions as needed.

• Coordination within Group:

• Collaborate with various departments within group to coordinate projects and initiatives.

• Ensure that information is effectively communicated across teams.

• Support cross-functional activities and projects, providing administrative assistance as required.

• Other Duties:

• Perform any additional duties and responsibilities as assigned by the General Director.

• Maintain confidentiality and professionalism in all aspects of the role.

• More than 8 years or leader level in the same duties

• High level communication and problem- solving skills; data control and analysis

• Understanding the manners of Japanese companies; sharp mind, proactive manner

• Experience in trading and retail companies is a plus

• Willing for business trips

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and prioritize tasks effectively.