IT Project Coordinator

JOB PURPOSE:

A project governance/assistant/coordinator manages various tasks to support project managers in projects. This typically involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines.Manage OS (outsourcing), including recruitment, support onboarding/offboarding logistics, orientation training, and leading evaluation performance monthly for OSs in all projects. Ensure all OSs follow MBAL regulations and detect/recognize violations if necessary.Support projects in administration tasks to prepare completed project documents and proceed with payments as a contract.

KEY RESPONSIBILITY:

Facilitate communication and collaboration among team members to enhance efficiency and workflow.Assist the project managers with resource allocation, budgeting, logging expenses, and filing financial reports.Oversee the recruitment process for outsourced staff (OS), ensuring alignment with project needs and organizational standards.Coordinate onboarding and offboarding logistics for outsourced staff, including documentation and necessary procedures.Conduct orientation training for new outsourced employees to familiarize them with company policies and project expectations.Implement monthly performance evaluations for outsourced staff across all projects, ensuring compliance with performance standards.Monitor outsourced staff activities to ensure adherence to MBAL regulations and company policies.Identify and address any violations of regulations ly, reporting issues to management for further action.Assist in the preparation and maintenance of comprehensive project documentation, ensuring all necessary records are complete and up-to-date.Support project managers in processing payments according to contractual agreements, ensuring timely and accurate financial transactions.Ensure team members have access to the necessary tools and resources required for project execution.Identify and address any gaps in resources or tools that may hinder project progress.Facilitate communication among team members and liaise with the project manager.Provide administrative support to project managers when necessary.

Qualification: Graduated from IT university, finance or related majors.Experience: 1-2 years of experience in project governance/assistant/coordinator.