Import-Export Executive

A. Wood traceability

- Regularly conduct wood traceability audit at suppliers’ sites within the supply chain

- Check, manage, and maintain up-to-date documents and records of wood origin from suppliers & company into the system following requirements/standards, laws and necessary records in hard and soft copies in the system and provide required wood traceability documents to related parties and the certify bodies by their requested timeline

- Work and support suppliers within the supply chain in maintaining the compliance with the required standards/processes

- Coordinate with relevant internal departments, functions and external parties on implementing, maintaining building database for traceability system

- Monitor the wood origin and compliances of suppliers within Supply Chain and escalate the risks to department and top management

- Carry out weekly, monthly, quarterly, and annually update and report to management/ other related internal/external parties

- Attend necessary internal/external trainings, workshops better managing and maintaining the traceability systems

- Other tasks as per the instruction from GD and direction from the company

B. Import Export document

- Liaise with project sites and other internal departments for exporting schedule, do customs clearance, and prepare shipping documents (Phytosanitary, Certificate of Origin,…) for export shipments

- Review S&P Agreement & other related export docs to make sure no discrepancy in terms of Incoterm and relevant laws & regulations for export shipments

- Manage 3rd parties (logistics companies) in term of service performance and cost

- Keep track of cargo loading status of each export shipment & liaise with project team and related external parties to solve any arising issue related to customs/export docs during loading time

- Liaise with Finance & Accounting Team in completion of shipping documents and price justifying to Customs

Must have:

- Must be able to converse, read and write in English

- Knowledge about Incoterms and international payment conditions

- Understanding about importing & exporting process and procedure

- Experience/Understanding in FSC/PEFC-CoC standards, EUDR…, local forestry laws and working on wood origin traceability at wood or similar industries is preferred

- Familiar with relevant Softwares such as ECUS, PQS, CO-VAN and website Comis is preferred

Nice to have:

- Preferred Bachelor degree or above in Business/ Economics/ Import-Export/ International Trading

- Problem solving skill, critical thinking, good time management skill are preferred

- Frequent traveling is required