HR Specialist

Overview

This position is accountable for handling administrative requests and queries from Manager Office Administration to efficiently support employees in other Functions when required.

Responsibility

1. Make payments and manage office expense

• Make payment for office expenses including office rental, apartment rental to expatriates, car rental, electricity, water, internet, and telecommunications expenses

• Make payment for office supplies, equipment and stationery expenses

• Make payment for contracts on SAP/ERP

• Submit timely reports and prepare presentations/proposals on office expenses at the request of Manager Office Management

• Coordinate with the Manager Office Management to ensure cost efficiency and compliance with approved budget.

2. Perform clerical work, filing and controlling documents and sealing

• Receive document hand-over from other departments

• Classify, archive legal and administrative records of the company

• Ensure safety and accessibility in document filing

• Manage corporate seal and make stamping on certified documents according to the assignment of Manager Office Management

• Prepare monthly report on corporate seal publishment

3. Delivery benefits to employees, organize internal activities 20%

and maintain workplace cleanliness

• Coordinate with the Receptionist to implement the benefit regimes

to all employees according to the company's policies

• Support administrative team in organization of company’s events

when assigned

• Allocate work to Tea ladies, ensuring the office is always clean and

well-ordered.

• Perform other tasks at the request of Manager Office Management

Background / Experience

• Associate’s degree or higher in Economics/ Business Administration, Archives - Records Management or related fields

• At least 1 year of experience in administration, customer service, secretary or similar roles

• Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization

• Experience in Reception, Events is an advantage

• Proficient in MS Office and office management software

• English Proficiency

Specific job skills

• Good understanding of office management procedures

• Filing / document management skills (hard/soft copies)

• Office equipment supervising

• Customer service skills

• Excellent organizational and task management skills

Competencies

• Analyzing, processing information and decisions making skills

• Time management and work planning skills

• Flexibility skills

• Communication skills

• Teamwork skill

Mindsets & behaviors

• Proactive and agile

• Builds relations

• Optimistic, open-mind

• Integrity, Professional and Ownership (Core values)