HR Officer (C&B)

Job summary

The HR Officer in charge of Compensation and Benefits (C&B) is responsible for maintaining the high quality service of C&B operations to internal and external stakeholders; monitoring and enhancing the policies, processes and systems to ensure the effectiveness, compliance, fairness and cost efficiency.

Essential duties and responsibilities

I- Compensation & Benefits (C&B):

Payroll

• Monitor and process monthly payroll for Expatriates employees to ensure the process is timely, accurate and compliant with legal regulations, school policy and HR procedures.

• Understand and provide explanation of the C&B policies, benefits schemes and processes; Responsible for responding to staff inquiries related to payroll matters.

• Control implementation of benefits for expatriates in line with the law, labor contracts, school policies and HR procedures.

• Coordinate with the Finance and Accounting Department to proceed salary/social insurance /tax/other C&B relevant payments and in reconciliation.

• Execute the relevant C&B reports in line with the internal reports system and requirements from relevant authorities. Assist in HR C&B audit.

• Monitor HR payroll relevant systems and liaise with the systems provider when needed to ensure smooth operations.

• Administer employment information for payroll, including employment offers, labor contracts, profile and in HR systems.

Insurance:

• Fully in charge of compulsory insurance as Vietnam Insurance law and voluntary insurance as school policy.

• Responsible for providing consultancy on employee’s concern about the policies and practices of insurance schemes.

• In charge of medical insurance, life insurance and disability insurance for expat employees.

Personal income tax (PIT):

• Monitor to ensure proper implementation of personal income tax (PIT) in compliance with Vietnamese law for all employees, process relevant documentations for PIT monthly declaration and annual tax finalization; Solve related issues and participate in other tasks regarding PIT.

On-boarding and Exit Procedures

• Responsible for the tasks relevant to compensation and benefits as part of the employees’ on-boarding and exit procedures.

II- HR Policies, Procedures and Reports

• Execute the relevant C&B reports in line with the internal reports system and requirements from relevant authorities. Assist in HR C&B audit.

• Coordinate with the HR team to implement HR procedures in various HR functions: Employee profile management, Time management, Compensation and Benefits, On-boarding and Exit, Recruitment and Training, Compliance and Disciplinary.

III- Others

• Participate in HR projects from time to time which are relevant to the areas in charge.

• Facilitate in HR activities as requested.

• Performs other duties when assigned by the direct supervisor.

Knowledge, Education and Experience:

• Qualification: Degree/Diploma in Human resources management, business administration.

• At least 3 to 4 years in HR C&B practices

• Good/updated knowledge in Labor law, Social Insurance and Personal Income Tax.

• Experience working with HR management/payroll system is required.

Skills:

• Strong quantitative and analytical skills.

• Interpersonal skill: Thoughtful handling and careful judgment regarding stakeholder relationships and communications; extremely comfortable working across diverse constituencies and communicate effectively at every level; friendly and customer-service oriented and respect others’ point of view.

• Problem solving skill: solve problems and overcome challenges creatively and effectively; are persistent and always work to arrive at the best possible solution. ability to solve multiple tasks simultaneously

• Excellent in communication and presentation skill in English.

• Good presentation skill.

• Proficiency with Microsoft Office; especially expert user of MS Excel and numerically inclined.

Abilities:

• Dependability/Reliability: Ability to exercise independent judgment and work with limited supervision. Ability to handle sensitive and confidential matters with appropriate discretion.

• Accuracy: To consistently deliver work of a high standard of quality, precision and according to standards, procedures, rules, regulations and expectations.

• Details oriented and well-organized

• Ability to prepare reports, proposals, policies and procedures.

• Ability to work under high pressure of timeline and multi-tasks.

• Readiness for over-time working as task demand.