General Affairs Staff

1. Administration Support

- Provide administrative support to ensure the smooth and efficient operation of the office.

- Assist in preparing regularly scheduled reports and reconciling expense reports.

- Maintain and manage office supply inventory, including monthly stock checks, forecasting, placing orders, and verifying receipt.

- Ensure proper functioning of office equipment and facilities by overseeing preventive maintenance, coordinating repairs, and evaluating new solutions.

2. Meeting & Coordination

- Record and prepare Minutes of Meetings (MOM) and follow up on outstanding tasks and due dates for members on the MOM.

- Provide general support to all members of the General Affairs Section and assist with team-related tasks.

- Support communication efforts by sending out newsletters and announcements.

3. Event & Travel Management

- Assist in the planning and organization of company events.

- Support the development and application of the company's travel system for Fiscal Year 2025.

4. Others

- Other tasks as assigned by Line Manager & the Management (if any).

- Education: Bachelor's Degree

- Experience: At least 5 years of experience working as relevant position (General Affairs/ Administration). Having experience in work process/ efficiency improvement will be highly preferred.

- Knowledge: Strong understanding of office administration procedures

- Required skills:

• Good English proficiency (all 4 skills, especially good at speaking & writing)

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Effective interpersonal communication, negotiation, and presentation skills

• Strong problem-solving abilities

• Analytical and reporting capabilities

- Others (if any):

• Cooperative with strong teamwork spirit

• High attention to detail and accuracy

• Male candidate will be preferred

Benefits

• Competitive salary

• Transportation & meal allowances

• Annual performance & salary review

• Total annual bonus from 1.5 - 6 months

• Premium health care package

• Additional public holiday days-off

Notes: Please include your profile picture and expected salary in your CVs.