Factory Administrator (Hành chính tổng vụ nhà máy)

The Factory Administrator is responsible for managing and overseeing the day-to-day administrative operations to ensure smooth operation. This role requires excellent organisational, multitasking, and communication skills to support various departments and maintain a productive workplace environment.

1. FACTORY ADMINISTRATION:

• To buy and stock working equipment, connection devices, office supplies inventory (e.g: stationery, PPE…) and coordinate procurement as needed.

• To liaise with vendors and service providers for facilities management, including check, repair, replace and maintain equipment and offices when damaged.

• To manage meeting rooms, common offices, pantry (facilities, parking, air conditioning, dining, electricity and water, internet, common machinery and equipment, stationery.) and to ensure the office premises, canteen…. are well-maintained, clean, and organised.

• To support building entry and exit for staff and visitors, bring out assets and relevant procedures.

• To keep on track and prepare daily/ monthly payment: electricity, water, photo and scan service, internet….

• To manage Company Dorm as full cycle service (until August 2025).

2. SERVICED-VENDOR SOURCING & MANAGEMENT:

• To conduct research for service suppliers, to provide cost comparison, new and existing and review cost reduction activities in line with specified cost, quality and delivery targets.

• To manage supplier’s selection and control supplier’s performance, evaluation to ensure the contract compliance.

• To monitor and advise on any issues which present risk or opportunity to the factory.

• To maintain serviced-contracts and relationships with vendors, including negotiating terms: wastes tracking, insect control, maid, garden-service supervising vendor as third party.

3. EMPLOYEE SUPPORT:

• To coordinate travel arrangements for employees, including transportation and accommodation.

• To address employee queries related to administrative issues.

• To support new hire on-boarding with workplace setup.

• Manage company vehicles/using taxi cards.

• To implement and support company events, internal communications and company culture (general parties, group parties...).

• To participate in supporting human resources events, company events, internal communications (content writing), creating image documents, supporting movement activities.

4. OTHER DUTIES:

Handle ad hoc administrative tasks as required by management.

1. Bachelor’s degree in Business Administration or related field.

2. Have 02-03 years of experience in AD/GA field.

3. English communication required or Thai is an advantage.

4. Proven experience in general administration or office management (Have experience in asset management, office and buildings management office repairs and buildings; Have experience and skill in solving public issues and unexpected situations).

5. Proficiency in MS Office Suite (Word, Excel, PowerPoint).

6. Excellent organisational and multitasking abilities.

7. Strong communication and interpersonal skills.

8. Ability to work independently and handle confidential information.