Facility Admin Specialist

Are you passionate about creating innovative solutions and bringing dreams to life? Join the Facility team to play an important role in maintaining and optimizing our brand-new production facility and help us build the iconic LEGO® bricks loved by millions worldwide!

* This role will be working full-time at LEGO Manufacturing Vietnam Project site in VSIP 3, Binh Duong.

Core Responsibilities 

Focus Areas:

1. Facility Department Administrative Tasks.

2. Manage the shuttle bus service, transportation and other facility services.

3. Facility Department Events/Activities Organizing. Support the audit preparation.

4. Managing the PO tasks within Facility including GR tasks.

Play your part in our team succeeding!

Facility Management in LMV will be a high skilled team, where we are responsible for hard services and soft services of the factory to ensure the operations is up running in the smoothest way.

Purpose and focus for this position:

The facility admin specialist position support the overall FAC activities and coordinate with other departments on certain services but not limited to such as transportation, shuttle bus, Office locker system management,…

Main Responsibilities and accountabilities of this role:

1. Facility Department Administrative Tasks:

Provide administrative support to the facility management team. Maintain documentation, filing systems, and records for facility operations.

Coordinate communication and follow-up with vendors, suppliers, and service providers.

Assist in maintaining compliance with safety and operational standards.

2. Manage the Shuttle Bus Service, Transportation and Other Facility Services:

Oversee the scheduling, coordination, and operation of the company’s shuttle bus services.

Liaise with transportation providers to ensure timely and efficient services for business purpose transportation

Address employee transportation concerns and adjust services as necessary.

Track service performance and manage service agreements.

Manage the office locker system

3. Facility Department Events/ Activities Organizing; Support Audit Preparation:

Plan and organize facility-related events, including staff meetings and other department activities.

Collaborate with relevant stakeholders to ensure successful execution of events.

Support the preparation for internal and external audits by gathering documentation and ensuring readiness.

4. Managing the Purchase Order (PO) and Goods Receipt (GR) Tasks:

Handle purchase orders (POs) related to facility needs, including requisitions, approvals, and vendor management.

Ensure accurate and timely processing of goods receipt (GR) tasks.

Track facility-related expenses and maintain budget records in coordination with finance.

Do you have what it takes?

• 3-5 years experience in administrative roles, office management or related

• Flexibility to work in a fast-paced environment and adapt to changing priorities.

• Excellent time management and ability to handle multiple responsibilities.

• Strong organizational and multitasking abilities with attention to detail.

• Proficiency in Microsoft Office Suite and other relevant software for administrative and financial tasks.

• Ability to communicate effectively and work well with teams across various departments.

• Problem-solving skills and a proactive attitude toward facility management.

• Familiarity with safety regulations and compliance requirements in facility management is a plus.

• Good communications & presentation skills written and oral in Vietnamese and English.

• Must be able to engage in several levels of the organization.

• Keep a sense of perspective and be calm by nature.

What’s in it for you?

Here are some of what to expect:

• Family Care Leave – We offer enhanced paid leave options for those important times.

• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

• Wellness – We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based.

• Colleague Discount – We know you'll love to build so from day 1 you will qualify for our generous colleague discount.

• Bonus – We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

• Your workplace – When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. The hiring team will discuss our hybrid work policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, national origin, disability or gender identity.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.