Executive, Receptionist & Admin

- Provide receptionist duties/ secretarial work to the office.

- Answer telephones and handle in appropriate manner.

- Meet and greet clients and visitors.

- Set up and coordinate meetings and conferences.

- Set up and coordinate bookings of Company’s vehicles.

- Research, price, purchase/rent and control office space, stationary, furniture, equipment and supplies.

- Look after food and beverage matters.

- Arrange all matters related to business travel in the office.

- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

- Organize and store paperwork, documents and computer-based information.

- Maintain hard copy and electronic filing system.

- Sign for courier packages.

- Correspond with colleagues, business partners, external parties and guests.

- Ensure facility and office upkeep and maintenance and sufficient supplies to provide good working conditions.

- Coordinate workflow.

- Be responsible and coordinate activities and events of the office

- Handle administrative work of projects.

- Correspond with colleagues, business partners, external parties and guests.

- Prepare and control administrative budgets.

- Get involved in other areas of competence as required.

- Be responsible for general office administration, spearhead ISO initiatives, liaise with suppliers, logistics

support and inventory management.

- Bachelor Degree

- At least 2-year experience in reception/ administrative functions in a large organization.

- Customer-oriented, proactive & self-motivated attitude.

- Good organizational, interpersonal and communication skills in English.

- Proficient in Microsoft Office applications

- A fast learner, ability to multi-task and work independently under minimum supervision.