Executive Assistant

Job Title: Executive Assistant

Company: Pandora Production Vietnam

Location:

Interim office - Sunwah Innovation Center, 90 Nguyen Huu Canh, Binh Thanh District, HCMC;

Factory - VSIP III, Tan Uyen District, Binh Duong

Industry: Jewelry Manufacturing

Job Overview

Pandora, a leading global jewelry manufacturer, is embarking on a multi-year expansion and has recently completed the groundbreaking of our new facility in Binh Duong, Vietnam. We are seeking an experienced Executive Assistant. This role is crucial in collaboration between different stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions.

Key accountabilities:

- Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything requiring a collective action from the team members.

- Arrange and coordinate meetings and events, prepare meeting room and other necessary facilities.

- Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

- Handle confidential information, maintain an organized filing system of paper and electronic documents.

- Handle incoming and outgoing documents for the executive’s consideration.

- Greeting and directing visitors.

- Assist with projects as required.

- Miscellaneous administrative support as required (e.g. Letters, presentations, correspondence, expense reports, etc.)

- Prepare minutes of meeting (MoM) from attended meetings.

- Manage and coordinate with the executive’s driver including verify over time sheet.

- Provide and record memo and PAN number.

What is needed to succeed:

- 3-5 years of experience working, preferably as an executive assistant.

- Communication skills: Communicate clearly, both in writing and verbally, in order to build trust and cultivate relationships with clients, coworkers, and executives.

- Time Management: Prioritize and plan work activities as to use time efficiently while handling a high volume, diverse workload.

- Multitasking: Able to work in a dynamic, fast-paced environment and ability to work under the pressure. Experience in managing multiple priorities, administrative coordination, and logistics

- Integrity: Trustworthy enough to handle sensitive/confidential information and being able to comprehend and act on complex, sensitive matters. Discretion and professionalism in handling sensitive and confidential information

- Analytical and problem-solving skills: Identify issues and resolve problems in a timely manner using creativity and good judgment.

- Customer service skills: Provide help and support when needed with service mind

- Adaptability: Able to adapt in rapidly changing environment

- Demonstrate proficiency in computer word processing, spreadsheet, database applications and being able to operate basic office equipment, such as copiers and printers.

- Fluent English communication.

Due to the high volume of applications, we will only be reaching out to candidates who are being actively considered.