Director Assistant / Operation Executive

Position Summary:

We are seeking a proactive and responsible Director Assistant/ Operation Executive with 1-2 years of experience to support the Director in various functions, including sales, product development, operations, and administrative tasks. The ideal candidate will possess excellent English communication skills, be detail-oriented, and demonstrate a high level of responsibility in managing assigned tasks.

Key Responsibilities:

1. Sales Support:

• Assist in preparing sales reports, presentations, product portfolio.

• Order Execution for domestic & export market in prospecting, working with

suppliers, vendors, forwarders to ship products, quality check before shipping at sites

• Traceability Report of each shipment

• Maintain and update customer databases and records.

2. Product Development:

• Support in packaging concepts, label contents, registrations, sampling

• Coordinate with suppliers, vendors, and internal teams on product specifications.

• Assist in preparing product documentation and promotional materials, launching

products

3. Operations:

• Inventory management, samples delivery

• Monitor project timelines and report progress to the Director.

• Address operational challenges and propose practical solutions.

• Handle registration for organic & related certifications

• Supplier, vendor & supply chain management

4. Administrative Tasks:

• Schedule meetings, prepare agendas, and take minutes during discussions.

• Handle correspondence, documentation, and filing on behalf of the Director.

• Manage calendars and travel arrangements.

5. Other Duties:

• Undertake special projects and ad-hoc tasks as assigned by the Director.

• Contribute to cross-functional collaboration within the organization.

• Admin tasks

• Bachelor’s degree in Business Administration, Management, or a related field.

• 1-2 years of relevant work experience in a similar role.

• Proficient in English, both verbal and written.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Proficient in MS Office Suite (Word, Excel, PowerPoint).

• Excellent interpersonal and communication skills.

• Self-motivated and capable of working independently or within a team.