Assistant Project Manager

1. JOB PURPOSE

Assistant Project Manager is responsible for planning, scheduling, conducting and coordinating the technical and management aspects of projects. He will lead the assigned projects from initiation to close, hiring subcontractors, working with vendors. He is responsible facilitating the project, carrying out the design as well as contract administration and quality control of the contractors’ work, ensuring that the project is completed successfully. Ensuring all required permits and inspections are obtained. He also takes care infrastructure maintenance of factory.

2. CRITICAL ACCOUNTABILITIES

Capex Project H&S management:

• Ensure the contractor supply enough qualified manpower, tools and perform tasks as required

• Coordinate with HSE personnel to maintain the Project Health and Safety

• Manage Capex Project H&S activities.

• Working with Factory HSE to develop safety control plan for project

• Conduct site inspection regularly to control and assure compliance of contractors on Vilube safety & environment regulation.

• Investigates incidents and preventive actions to minimize recurrence for non –compliance.

Build Project plan and Execution and monitoring:

• Based on direction of Factory, to do feasibility study for project implement

• Define the Project scope, and key project stakeholders.

• Create a Project Implementation Management plan

• Develop a project implementation schedule with the project deliverables and milestones

• Develop Tendering request and implement bidding process, evaluation and select the right contractors.

• Oversee and manage all aspects of a construction project, from planning to completion.

• Establish project objectives, budgets, timelines, and quality standards.

• Coordinate with architects, engineers, contractors, and other stakeholders to ensure everyone is on the same page and working together effectively.

• Monitor project progress and adjust plans as necessary to stay on track.

• Communicate regularly with clients and other key stakeholders to keep them informed of project

status and address any concerns or issues that arise.

• Ensure compliance with all applicable laws, regulations, and safety requirements.

• Maintain detailed project records, including budgets, schedules, and change orders, and provide regular reports to project sponsors and other stakeholders.

• Review completed projects to ensure quality standards are met and identify opportunities for improvement in future projects.

• Obtain the relevant building permits, Licenses and other statutory obligations as may be required.

Maintaining and improvement infrastructure facilities:

• Timely review current infrastructure and making planning, budgeting for maintenance.

• Working with Factory related department to implement the request of improving/ new build facilities of factory.

• Planning and execution of maintaining current facilities without interruption of Factory operation.

Stake holder management:

• Identify stakeholders and gather information to understand their needs and expectations.

• Confidently engage with stakeholders to build commitment and support.

• Communicate progress regularly (no surprises) to the project sponsor, any key stakeholders, and project team members skill.

• Recognize when there are conflicts, acknowledge the feelings and views of the people involved, and redirect their energy to a common goal.

Project cost management:

• Working with management to develop capex, opex in budget as request

• Develop project, improvement infrastructure within approved budget

• Cost control within budget for capex, opex spending

3. MAJOR CHALLENGES

• Working with many stakeholders

• Obtained permits in short time due to project expansion requirement

• Achievement of zero harm of project

• Complexity to execute project work during factory operation

4. KEY DECISIONS/DIMENSIONS

• Decision within scope of work in project planning and execution

• Managing project from small to large scales

EDUCATIONAL QUALIFICATIONS:

• University degree and above

• Diploma in Mechanical Engineering degree

• Capability to communicate fluently in English

• Project management certificates

• Knowledge in Vietnamese legislation regarding project execution permits Computer skills: Auto • CAD, Microsoft project……

RELEVANT EXPERIENCE

• At least 5 years on Project Management position

• Used to work in Factory environment of implemented improvement/ infrastructure projects and built brownfield/ greenfield projects.

• HSE knowledge and site HSE management

• Having experiences working for FDI investment.

• English fluently in speaking and writing.

LEADERSHIP COMPETENCIES

• Lead for change

• Result driven