Administrative Assistant / Foreign Company

As an Administrative Assistant, you will support various administrative tasks to ensure the smooth operation of our office.

Your responsibilities will include, but are not limited to:

- Assisting with daily office operations and maintaining office supplies,

- Assisting with basic accounting tasks and liaising with our external accounting firm,

- Coordinating office events and meetings,

- Maintaining organized records and filing systems,

- Providing support to the Operations Manager and other team members,

- Assisting with travel planning, including air tickets, accommodations, agendas, payment reports, and scheduling,

- Prioritizing and managing multiple projects simultaneously, ensuring timely follow-through on issues,

- Preparing files, reports, correspondence, and other relevant business documentation,

- Supporting the Operations Manager and other employees with procedures and processes, including work permits, visas, and residency permits,

- Collaborating with other departments to complete common tasks,

- Maintaining contact with Vietnamese suppliers and international customers, ensuring the transfer of all necessary information,

- Visiting and auditing suppliers in Vietnam and accompanying our team during inspections to familiarize yourself with the seafood industry,

- Liaising with VASEP (Vietnamese Association of Seafood Exporters), NAFIQAD (National Agro-Forestry-Fisheries Quality Assurance Department), and local authorities

Benefits:

We offer a range of benefits to support our team members:

- Competitive salary and benefits package

- Positive and supportive work environment

- Opportunities for professional growth and development

- Regular team-building activities and events

- Exposure to French working and management styles

- Encouragement to explore your potential, with responsibilities growing as you gain more autonomy

- Immediate hiring available

We look forward to finding the right candidate to join our team!

Working hours:

Our working hours are flexible, with the expectation that you are available when needed. Here is the general schedule:

- Monday to Friday: 9:00 am to 6:00 pm, with a 2-hour break in the middle

- Saturday mornings: Occasionally, you will check your email from home and come in only if needed

- Vacation: As per Vietnam regulations

We are looking for a motivated and detail-oriented individual to join our team.

The ideal candidate will have the following qualifications and skills:

- Bachelor's degree or equivalent in a relevant field

- Previous experience in an administrative role preferred,

- Strong organizational and time management skills,

- Excellent communication and interpersonal skills, with fluency in both verbal and written Vietnamese and English,

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook),

- Ability to work independently and as part of a team,

- Attention to detail and problem-solving skills,

- Excellent organizational skills for filing, note-taking, travel planning, expense report management, processing invoice payments, and meeting scheduling,

- Strong administrative skills with the ability to handle difficult or stressful situations with tact and diplomacy,

- Commitment to long-term employment with the company,

- Experience in a foreign company is an advantage,