Admin Staff

1. Job Description: The following are the main tasks

• Implementing office administration work on the site as assigned by the Project Manager/Administration Manager;

• Managing office supplies (equipment, furniture, stationery) and ordering new supplies as needed.

• Arranging & controlling the staff accommodation, transportation, PC & Network maintenance and related contracts;

• Making travel arrangements, such as booking flights, cars, hotel reservations;

• Preparing and organising events;

• Corporating with internal teams (Construction, QC, MEP, Safety, Procurement, Accounting) to complete related tasks;

• Contacting the government authorities to apply and obtain permits for the project office & foreign staff (work permits, visa…);

• Dealing with HR jobs (recruitment, candidate interviews, labor contracts, timekeeping, payroll & benefits, termination paperwork);

• Organizing and managing document control and filings in the office, both physical and digital;

• Maintaining a comprehensive record of all documents, ensuring easy access and retrieval when needed;

• Maintaining document accuracy, consistency, and compliance with relevant standards and regulations of the company;

• Managing document access permissions, ensuring that restricted information is only available to authorized personnel;

• Tracking document revisions, maintaining a history of changes and updates to prevent errors and ensure that the most current version of a document is always accessible.

• Other tasks will be discussed via interview

2. Requirements:

• Graduated from University in related majors (law, business administration, labor management, administrative management)

• At least 3 years of experience of the same position;

• Having work experience for foreign construction companies and construction site experience is an advantage;

• Good command of English (verbal and written)

• Proficiency in computer skills (Microsoft Office applications such as Word, Excel, Outlook…)

• Excellent organizational skill & Multi-tasking skill;

• Working independently with detail-oriented skill;

• Good communication, teamwork skill;

• Honest, hard-working, active and creative.

3. Application:

- Application Letter and CV must be written in English.

- Deadline for Application submission: 6 February 2025

Salary & Benefits

1. Salary

Competitive Salary: Competitive salary based on experience and qualifications.

Bonus: Year-end bonus based on performance.

Allowance: Mobile phone and housing allowance (if working at the construction site).

Insurance: Full social insurance, health insurance, and unemployment insurance according to labor law.

2. Working Environment

Professional: Work in a professional and multinational environment.

Learning Opportunities: Work directly with different departments and have opportunities to access multiple areas.

3. Leave & Other Benefits

Annual Leave: Annual leave as per labor law (12 days/year).

Public Holidays: Enjoy national holidays.