Admin Specialist

Main duties:

• Office Management:

- Supervise daily office operations, ensuring cleanliness, organization,

and maintenance of office facilities.

- Oversee office supplies inventory, procurement, and management

to ensure continuous availability of essentials.

- Coordinate with vendors for repairs, maintenance, and servicing of

office equipment, furniture, and facilities.

- In charge of renovating, maintaining and repairing items at common

areas (toilet, meeting room, canteen, locker’s room, parking lot,

security guard room, office …)

• Security & Safety:

- Manage building security, ensuring all protocols are followed,

including the maintenance of access control systems, CCTV, and

emergency procedures.

- Implement and manage health and safety programs to comply with

local regulations and ensure the well-being of employees.

• Event & Travel Coordination:

- Oversee the planning and execution of company events, meetings,

and gatherings, ensuring all logistics are in place.

- Manage travel arrangements and accommodations for employees,

ensuring cost-effectiveness and compliance with company policies.

• Visa & Work Permit Management:

- Prepare and manage the processes related to visa applications,

renewals, and work permits for foreign employees.

- Liaise with government authorities and legal teams to ensure

compliance with immigration regulations and timely processing of

documents.

• Other required tasks of Manager

• Education: Bachelor’s degree in business administration, Management, or a related field.

• Experience: Minimum of 2 years of experience in general affairs, administration, or facility management.

• English: fluent

• Skills:

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Ability to handle confidential information with discretion.

• Problem-solving abilities and proactive mindset.