Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices, employee expense reports, and other accounts payables into the financial information system according to the Company policies and guidelines. Reviews additions and extensions on all bills and invoices, verifies authorization for payment, and assigns priority. This Team Member provides support to the US Corporate Office. Most of the work will consist of processing invoices for the US team and utilizing the Accounting Shared Inbox to answer questions and process invoices. This position also ensures that all documents are processed and stored in a timely manner.

Primary Responsibilities and Essential Functions of the Position:

• Perform all aspects of the Accounts Payable function by matching purchase orders to invoices and invoice processing through ABBYY/OnBase into Oracle; identify errors or discrepancies and resolve before processing

• Reconcile monthly statements and related transactions to vendor accounts

• Research and resolve any outstanding balances on vendor accounts

• Follow-up internally and externally on invoices and credits

• Communicate effectively, both verbally and in written form, with department co-workers and internal customers

• Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons

• Communicate with internal customers for invoice approvals, PO price, quantity discrepancies, goods receipts, etc.

• Process and follow-up on rush/priority items

• Assist with month end and year end closings

• Other duties as assigned

• Bachelor’s degree in accounting, finance or a related field is preferred.

• Proven experience in an accounts payable role required.

• Experience working in a large ERP system, experience with Oracle is an advantage

• Excellent Speaking and Writing English

• International Company experience, preferably with a USA based company

• Must be able to work with accuracy in a high volume environment.

• Handle a variety of tasks as they relate to Accounts Payable.

• Communicate effectively with all levels of staff in a manner that promotes a team spirit and a sense of cooperation.

• Manage workflow in an orderly manner.

• Proficient with computers and the necessary software used by the facility.

• Must perform duties in an independent manner with minimal direction and supervision.

• Team player, maintaining a positive customer focus, both internally and externally.