Accountant cum Cashier

1. Handling of cash sale receipts

- Collect cash and issue receipt vouchers upon receipt from Web Receipt and issue tax invoices within 24 hours on daily basis,

- Cash count is maintained daily to ensure no cash loss,

- Cash count on WD1 (morning) for all petty cash and cash sales not yet deposit to bank and sign off minute with a supervisor signature.

2. Handling of bank account transactions

- Download all bank statements (twice a day) and Send bank statements to IELTS staff / counsellors staff as a confirmation of receiving money.

- Verify candidates' information from IELTS staff/ counsellors to issue VAT invoices and send to customers.

- Prepare G/L coding of bank receipts transactions and sending to TL on daily basis,

- Handling receivable & payable accounts from agents and other parties by actively update/ manage and clear outstanding balance of COA 1110 and 3010 on frequent basis;

- Update bank account balance report on daily basis,

- Download and save all Bank statements by month.

3. Provision of data reporting

- Receive IELTS agents contracts and Update in List of agents to make sure accurately volume count and commission pay,

- Update IELTS booking volume on daily basis,

- Update SP’s non-client fee, Visa visitors collection frequently.

- Provide monthly country IELTS booking reports by sources and by payment modes by WD2;

- Provide other reports related to cash receipts upon request.

- Provide Cash ledger report monthly for all HCM and Cantho offices on WD2 monthly basic

- Proactively control Oracle Debtor and Creditor accounts for HCM

4. Handling of petty cash, visa fees, and cash advances

- Make cash payments as required with appropriate approval,

- Maintain a sufficient petty cash balance in the office,

- Prepare weekly petty cash report for HCMC1 office and send to TL,

- Cash count on WD1 (morning) for all petty cash in the safe and sign off minute with a supervisor signature.

5. Management of VAT invoices

- Issue tax invoices for cash sale receipts at HCMC2, HCMC3, HCMC4 & Cantho offices within 24 hours upon collection;

- Control the number of tax invoices to maintain a sufficient quantity of invoices for HCMC office,

- Prepare Form 04SS for all adjusted invoices monthly;

- Be compliant to Tax regulations regarding VAT invoice issuance, correction & cancellation.

6. Revenue recording and reconciliation:

- Support production of monthly income statement for Vietnam (providing HCMC data, except IELTS revenue) and supporting reconciliation vs IDP Global Oracle

- Prepare adjustment journal related to revenue/ unearned accounts (if any).

7. Others

- Other duties as directed by supervisor and manager.

• Bachelor’s degree in Accounting, Finance, or related field.

• At least 3 years of experience as a cashier, bank teller, or accountant (preferably in banks or FMCG companies).

• Professional in MS Excel

• Strong financial management, numerical, and analytical skills.

• Proficiency in accounting software, Microsoft Office, and banking transactions.

• Ability to work independently, with strong administrative and problem-solving skills.

• IT knowledge

• Sound English communication skills

• Proactive and enthusiastic team player