Accountant (8-month Contract)

Division: Business Office

Position: Accountant (8-month contract)

Reports to: Accounting Manager

Working hours: From 8.00AM to 5.00PM, Monday through Friday

Expected starting date: May 5, 2025

HOW TO APPLY:

Interested candidates are invited to submit their applications through the school recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=

Please note that only applications submitted via this portal will be considered.

Job Responsibilities:

• Process invoice postings to ensure accuracy, compliance, and timeliness

• Review and process payment requests in compliance with internal policies and external regulations

• Maintain copies of vouchers, invoices or correspondence for files in order;

• Check, compare debt reports and confirm debts with suppliers

• Monitor advances and deposits, and follow up with relevant departments for timely settlements

• Review and reconcile campus card/inventory transactions for shop

• Perform reconciliation tasks: AP items, revenue reconciliation, bank reconciliation, and promptly resolve/report discrepancies.

• Ensure accurate journal entries, including month-end and year-end closing adjustments.

• Working closely & maintaining good communication with other departments for payment process, accrual process & other processes.

• Support in Liaise with external parties such as banks, insurer, regulators, audit (when required)

• Assist in preparation of supporting documentation for audits or regulatory visits

• Assist Accounting Manager on other duties as required.

Key Competencies:

Technical capacity

i. Education/Qualifications

• University Degree in finance & accounting or other equivalent qualifications

ii. Experience

• At least 2-year experience in a similar role, preferably in international/multinational organizations

iii. Technical knowledge

• Good understanding of accounting principles and payment processes, Vietnamese and International Accounting Standards, business laws and best business practices

• High level of proficiency in MS Excel & MS Office as whole

• Experience with ERP accounting systems (Experience with MS D365 is an advantage)

• Strong oral and written English skill

• Customer services skills

Stakeholder responsiveness

i. Relationship building

• Demonstrates an understanding of Stakeholders’ needs and expectations

• Shows respect for Stakeholders at all times

• Demonstrates consideration for Stakeholders’ time by being well prepared

• Gives timely and appropriate feedback to Stakeholders

• Builds positive, harmonious and professional relations with Stakeholders’

• Develops an understanding for Stakeholders’ circumstances

• Identifies the appropriate person from Stakeholders’ to elicit right information

• Shows consideration for Stakeholders in making requests

ii. Professional Judgment

• Applies knowledge gained from own and others’ experience

• Provides stakeholders with sound advice

• Judges when to refer to others for advice

• Adapts quickly to stakeholders needs and expectations

• Anticipates Stakeholders’ problems and is proactive with providing solutions

Management skills

i. Team

• Co-operates with fellow team members to add value to work

• Communicates effectively with others so as to not double up on work

• Offers help to others when excess capacity is available

• Shares knowledge and information

• Discusses problems and issues with colleagues to learn from their experiences

• Shows interest in others’ work to develop team spirit and greater understanding of UNIS

ii. Task

• Listens to requests and responds promptly

• Remains on schedule with all work

• Ensures is always well prepared by planning and setting priorities

• Understands scope of job

• Delivers professional advice within scope of experience

iii. People development

• Is clear with instructions and expectations

• Helps junior staff understand what is important

iv. Problem solving

• Takes a logical approach to work and work issues

• Makes best use of available information

• Thinks through problems and possible solutions and tries to solve independently

• Learns from past experiences and applies to new situations

• Identifies problems in the early stages

Personal effectiveness

i. Drive & commitment

• Demonstrates pride in UNIS

• Manages time effectively to increase work efficiency

• Is seen to be conscientious

• Works hard to achieve required results

• Strives to improve own performance

• Accepts constructive criticism and uses it to improve performance

ii. Attitude

• Displays a positive attitude

• Presents a professional and positive image of UNIS

• Dresses appropriately

• Is punctual and manages own time effectively

• Seeks guidance and feedback from others

• Actively seeks to improve technical skills by seeking and responding positively to feedback

Social skills

i. Communication skills

• Communicates clearly, concisely and effectively, both written and spoken

• Actively listens to others

• Adapts behavior and communication style according to different Stakeholders’ needs and expectations

ii. Social Confidence

• Develops and maintains a network of contacts within UNIS